ARTICLE VIII - Nomination and Election of Officers

Section 1 A Nominating Committee consisting of at least 3 members from among the current Section membership or from the Section Executive Committee, but not then officers of the Section, shall be appointed by the Section Chairperson with the approval of the Section Executive Committee.

Section 2 The members of the Nominating Committee shall not be eligible for nomination for any office of the Committee for that term for which the elections are to be held.

Section 3 The Nominating Committee will be announced to the voting members of the Section, along with the names of the officers as nominated and the brief bio-data of the nominees with a brief position statement of each candidate, under signatures of the Section Chairperson by postal certificate. Following this a minimum of 28 days shall be allowed for possible additional nominations by petition. To be valid the petition must be signed by 10 or more voting members.

Section 4 If only one nomination is made for each office the election may be made at the Annual Meeting. If additional nominations are made, election will be by ballot, mailed to the membership, with the vote counted by a Tellers Committee appointed by the Section Chairperson. The election results shall be announced as per schedule given in Article VIII Section 7. The results are also to be sent by mail under postal certificate to the voting members as per list available with the Section in Voting Members' Register (ref. Article XI Section 1 ahead).

Section 5 No officers and members of the Executive Committee shall serve in the same position for more than one term except with a gap of one term.

Section 6 Elections shall be held according to a schedule, detailed in Section 7 below, which will enable the Chairperson-Elect and other Executive Committee members-Elect to benefit from an orientation period of approximately three months which is to be ensured by the cooperation of the current office bearers. This would thus, subsequently, facilitate not only a more effective transition but also better implementation of their duties and functions by the new officers and members of the Committee, when they assume charge, leading to smoother running of the Section.

Appointment of Nominations Committee 1st June
Announcement of Nominations/Call for Nominees 1st July
Close Nominations by Petition 5th August
Appoint Tellers Committee 6th August (which may be the same as the Nominations Committee)
If required a ballot shall be mailed prior to 10th August
Finalisation of Results 15th September
Announcement of Results 25th September
Pre-AGM Executive Committee meeting 20th October
Hold Annual General Meeting Last week of December

Section 8 The Annual General Meeting shall be announced by mailing notices to all the members as listed in the Section Voting Members' Register, on or before 15th November of every year. Among other items to be taken up at this meeting at least the following will be included in the agenda :-

1. Confirmation of minutes of the previous Annual General Meeting.
2. Business arising out of the previous Annual General Meeting.
3. Report of the outgoing Chair.
4. Endorsement of appointment of auditors.
5. Approval of the annual audited accounts report.
6. Approval of the annual budget.
7. Any other points with the permission of the Chair.

Section 9 Soon after election of the officers and the Executive Committee, but not later than January 31, officers' confirmation form, duly filled in, shall be sent by the Secretary to IEEEP Regional Activities Department.